Circular Resolution Policy

Decisions of the board are ordinarily made through motions moved at board meetings. Occasionally, however, it may be necessary for the board to make decisions when it is not feasible for the board to come together either in person or using technology. On these occasions the use of circular resolutions (sometimes referred to as resolutions without meetings) may be appropriate.

This policy is designed to provide guidance to board members on when and how circular resolutions may be passed.

Last updated April 2020

NOTE: Your organisation’s governing document (your Constitution or Rules) may include clauses prescribing whether and how circular resolutions may be passed. Those clauses will override this policy to the extent of any inconsistency. This policy must be carefully reviewed in the light of your organisation’s governing document and particular circumstances.


Terms of Use: This policy is free for any not-for-profit organisation to download and use, so long as it is for a non-commercial purpose and that the organisation is not paying a consultant to carry out this work. Click here for our full copyright guidelines. Please note that this is a template policy for guidance purposes only.

This policy sample has been developed with assistance of Moores, Our Community's preferred supplier of legal services to the not-for-profit sector. For assistance in tailoring this policy to suit your organisation, or for legal advice at a pre-agreed price or training in this area, please do not hesitate to contact Moores.

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